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Academic Operations

Evaluate and Record Promotions

Evaluate students at the end of a term, review academic and financial eligibility, and record outcomes.

Campus Admin Examinations Office 1 min read Updated
Portal path Dashboard Academic Manage Promotions

Complete the task

  1. Select the promotion context

    Choose Campus > Department > Programme > Source Academic Class, Current Academic Term, and Next Academic Term.

  2. Review the suggested target class

    The portal uses class sequence to suggest the next academic class. Leave it blank only for a final-class outcome workflow.

  3. Evaluate

    Select Evaluate to create or load the promotion batch and calculate academic and financial eligibility.

  4. Review subject breakdown

    Inspect the HOD-level examinations and examinations that required HOD approval when checking promotion evidence.

  5. Record each outcome

    Choose promoted, repeat, defer, withdraw, or graduate as applicable and provide the required reason or notes.

Evaluation does not auto-promote

The system calculates eligibility and context; the authorized user records the final outcome for each student.

Financial holds and exceptions

An overdue student is not eligible for promotion when the campus financial hold policy applies, unless Finance has granted an active promotion-specific exception.

Promotion history

Use the optional Campus, Department, Programme, Class, Academic Term, and other filters to locate a past promotion batch and open its details.