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Examinations

Allocate Examination Venues

Assign buildings and rooms, review availability, and publish the completed examination schedule.

Campus Admin 1 min read Updated
Portal path Dashboard My Tasks Exam Venues Assign Venues

Complete the task

  1. Open the allocation task

    Select Assign Venues or Reallocate against the examination.

  2. Review locked academic details

    Confirm each subject, date, time, and primary faculty. The examination creator controls these academic scheduling values.

  3. Choose building and room

    Select a building and then a room for every subject row.

  4. Review the room card

    Check room capacity, expected students, examination date and time, photos, occupied slots, and the green or red availability result.

  5. Publish the venues

    When every subject has a valid venue, confirm the sensitive action. The backend rechecks conflicts before publication.

Venue publication is sensitive

Room allocation or reallocation can require password reauthentication and a direct verification code before the final action is accepted.

Calendar delivery

One email can include a standards-compliant calendar file containing separate events for every examination subject and date. The institution MailFrom address is used as organizer when configured.

Reallocation

Allocated rows remain visible. Reallocate can be used until the examination time has passed; affected students and faculty receive updated schedule and calendar information.