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Campus Transfers

Approve, Cancel, and Complete a Campus Transfer

Process the staged transfer workflow and complete the move at the destination academic term.

Student HOD Finance Institution Admin Campus Admin 2 min read Updated
Portal path Dashboard My Tasks Campus Transfers

Complete the task

  1. Complete payment verification

    When a transfer fee applies, destination Finance verifies the payment evidence before academic approval begins.

  2. Source HOD review

    The Source HOD reviews the academic details, reason, and supporting documents and approves or rejects.

  3. Destination HOD review

    After Source HOD approval, the Destination HOD reviews the incoming student and mapped destination structure.

  4. Institution Admin final approval

    Review the complete progress, re-enter the password, request the direct six-digit code, and approve. The request becomes Approved, Awaiting Term/Promotion.

  5. Complete at the term boundary

    At the applicable next-term process, move the student to the mapped campus structure and generate the destination-campus roll number under its sequence.

  6. Handle cancellation securely

    A student may request cancellation. Institution Admin can approve cancellation until completion using sensitive-action verification.

The student keeps history

Academic, financial, and transfer history remains linked to the same student identity. The destination campus issues a new roll number for local consistency.

Stage-aware communication

Only people relevant to the current or completed stage receive updates. Student emails explain progress, rejection reasons, and colored workflow stages. Final completion also informs the destination HOD and destination Finance.

Status display

The workflow table shows one current status badge, such as Cancel Requested, Cancelled by Admin, Pending Source HOD, Pending Destination HOD, or Approved, Awaiting Term/Promotion.