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Academic Operations

Allocate and Publish a Class Schedule

Assign class time, building, and room after checking room, class, and faculty conflicts.

Campus Admin 1 min read Updated
Portal path Dashboard My Tasks Class Schedules Allocate Schedule

Complete the task

  1. Open the pending request

    Select Allocate Schedule against a row marked Allocation Pending.

  2. Choose the time

    Select Time From. The portal proposes a Time To 90 minutes later, which remains editable.

  3. Review immediate conflict checks

    The portal checks the academic class and faculty across the requested date range and displays conflicting dates and times when found.

  4. Select building and room

    Choose the building, then the room. Review capacity, expected students, photos, occupied slots, and availability.

  5. Publish the schedule

    When every check passes, select Publish Schedule. The backend validates conflicts again before saving.

Preview is not the final authority

Availability is checked immediately for good UX and checked again during publication to protect against another user allocating the same resource at the same time.

Notifications and calendar invitations

After publication, relevant faculty and students receive one branded email with the schedule details and a calendar invitation covering the configured date range.