Graduation batches follow the same promotions area but use a dedicated review path. The Examinations Office prepares the batch, the HOD reviews it, and the final outcomes are then recorded for the graduating students.
Complete the task
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Open the Graduation Batches tab
Switch from Promotion Batches to Graduation Batches in Manage Promotions.
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Send the batch for review
Use Send for HOD Review once the final-class batch is ready.
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Review the summary and evidence
The HOD sees the batch summary, student outcome context, and the graduation review trail before responding.
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Approve or return with observations
The HOD can approve the complete batch or return it with remarks when changes are needed.
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Finalize student outcomes
After approval, the authorized user records the final graduated outcomes and the portal queues the notification flow.
The graduation batch review sends the relevant emails to the HOD, the examination role, and the student using the same branded template style as the transfer workflow.
One batch, one review trail
Graduation review is handled as a single batch workflow, not as separate emails per student. The HOD receives the full context, and the portal keeps the approval history on the batch record.