Features
What OneClickRooms can do for your workplace
OneClickRooms is meeting room booking software that streamlines conference room scheduling, approvals, and virtual meetings for modern workplaces.
Smart Room Booking
Search availability, pick the best time, and reserve meeting rooms in minutes with instant conflict checks.
Admin Approvals
Approval workflows keep high-demand rooms fair, organized, and compliant with office policy.
Quotas & Limits
Plan-based limits for rooms, bookings, departments, and organizations prevent overuse.
Roles & Permissions
Role-based access for company admins and officers with secure, isolated workspaces.
Door/Wall Displays
Live room displays show current meetings, availability, and countdowns to the next booking.
Notifications
Email and in-portal alerts for approvals, disapprovals, room changes, and reminders.
Calendar Invites
Automatic .ics invites for internal and external guests, including updates and cancellations.
Conflict-Free Scheduling
Clash detection blocks overlaps and suggests the nearest available time slot.
Managed Rooms
Define capacity, equipment, location, and temporary unavailability windows with reasons.
Usage Reporting
Utilization reports and trends help optimize space planning and budgets.
Multi-Tenant
Multiple companies and departments with data isolation and centralized oversight.
Reminders & SLAs
Automated reminders plus responsive support to keep meetings on track.
Company Branding
Customize the portal with your logo, header, and footer for a branded experience.
Team Visibility
Staff can view approved bookings and occupied slots for clear, transparent scheduling.
Invitee Management
Add multiple internal or external invitees and reuse saved emails for faster booking.
Private & Public Groups
Create private groups hidden from others or public groups shared across officers.
Book on Behalf
Create bookings for another officer while keeping requester visibility intact.
Booking Governance
Clear disapproval reasons, controlled changes, and audit-ready booking rules.
Past & Confirmed Lock
Completed meetings lock automatically to preserve a reliable audit trail.
Room Photos
Preview rooms with photos and galleries before you book.
Timezone-Aware Scheduling
All forms, emails, and calendar files follow your company timezone.
Attachments
Add files to bookings and keep meeting details in one place.
Virtual Meeting Link
Generate a unique virtual meeting link in the booking form and share it by email.
Meeting Lobby & Controls
Lobby admission, host controls, chat, screen sharing, mute, and up to 100 participants.